Executive Assistant

Viscadia - Washington, DC

Full-time - Entry Level

Washington, DC

51-100 employees

Professional, Scientific, and Technical Services

About the position

At Viscadia, we are driving decisions one forecast at a time. In today's fast-paced business landscape, accurate forecasting is crucial. It shapes mergers and acquisitions, guides product demand strategies, influences pricing models, and ultimately determines the success or failure of organizations. That is where we come in. Viscadia is not just a management consulting firm; we are empowering life sciences companies with unparalleled clarity and confidence with comprehensive forecasting solutions. Our team is stacked with industry-leading experts with decades of experience. We excel at not only meeting but anticipating and exceeding our clients' needs. Since our inception in 2010, Viscadia has established itself as a trusted partner to some of the largest firms in the life sciences sector. As an Executive Assistant, you'll be at the heart of our operations, collaborating with colleagues across our three global locations and playing a pivotal role as a trusted partner to our Chief Executive Officer and Founder. You will manage day-to-day administrative tasks with finesse, from handling company communications and coordinating the CEO's calendar to organizing travel arrangements and preparing detailed expense reports. Your meticulous attention to detail will ensure seamless logistics and exceptional experiences for all participants in client-facing and internal meetings and events. You will also serve as the go-to person for remote access and IT support, ensuring smooth operations and addressing any technical issues promptly to keep our team connected and productive. Maintaining meticulous records and files in accordance with corporate and government standards will be essential to ensure our organization operates smoothly and efficiently. Additionally, you will take charge of new employee setups and onboarding processes, ensuring a warm welcome with all necessary equipment and systems in place from day one. Embrace variety in your role by managing diverse ad-hoc projects and administrative duties as they arise, showcasing your adaptability and problem-solving skills.

Responsibilities

• Manage day-to-day administrative tasks for the CEO, including handling communications and coordinating the CEO's calendar.
• Organize travel arrangements and prepare detailed expense reports.
• Plan and execute client-facing and internal meetings and events, ensuring seamless logistics.
• Serve as the IT and Operations Liaison, addressing technical issues and ensuring smooth operations.
• Maintain meticulous records and files in accordance with corporate and government standards.
• Oversee new employee setups and onboarding processes.
• Manage diverse ad-hoc projects and administrative duties as they arise.

Requirements

• Minimum of 5-7 years of administrative experience; 3 years as an Executive Assistant preferred.
• Strong collaboration skills with colleagues across global locations.
• Ability to work effectively with minimal supervision.
• Proactive approach to anticipating needs and taking initiative.
• Experience managing multiple projects concurrently and performing well under deadlines.
• Proficient in notetaking and effectively disseminating follow-up action items.
• Exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, Outlook, and virtual meeting applications (Microsoft Teams, Zoom, WebEx).
• Located within commutable distance to Arlington, VA.
• High school diploma required; associate or bachelor's degree preferred.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance