Executive Assistant

$49,920 - $68,640/Yr

Ampirical - Covington, LA

Full-time - Entry Level

Covington, LA

251-500 employees

About the position

The Executive Assistant will provide high-level administrative and personal support to the Head of Human Resources at Ampirical, a dynamic engineering firm. This role is essential for managing both professional and personal tasks efficiently, requiring exceptional organizational skills and discretion. The position is designed for someone who thrives in a challenging yet rewarding environment and is committed to supporting the company's mission of improving the power grid.

Responsibilities

• Manage the Head of HR's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare meeting agendas, take detailed minutes, and track action items.
• Coordinate personal appointments, schedules, and travel arrangements for the Head of HR.
• Handle errands and personal tasks, such as coordinating household services or managing personal events.
• Assist with personal correspondence and document organization.
• Support the execution of HR projects, such as employee engagement initiatives and training programs.
• Maintain timelines and ensure deadlines are met for strategic HR initiatives.
• Organize and track progress on special projects for the Head of HR.
• Draft, proofread, and format correspondence, reports, and presentations.
• Act as a liaison between the Head of HR and internal/external stakeholders, maintaining clear and professional communication.
• Manage confidential files and records.
• Organize HR-related events, including leadership workshops, company-wide meetings, and employee recognition events.
• Coordinate logistics, including venue booking, catering, and attendee communication.
• Maintain accurate and organized HR documentation and files.
• Compile and analyze HR data for reports and presentations.
• Anticipate the needs of the Head of HR and proactively address them.
• Assist with budget tracking for HR initiatives.
• Support onboarding and offboarding of senior personnel as needed.

Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• 3+ years of experience as an Executive Assistant or Personal Assistant, preferably in a professional services or HR environment.
• Strong organizational and multitasking skills with impeccable attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS or similar systems.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with the utmost discretion and professionalism.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.

Benefits

• Medical, Dental, and Vision effective your 1st day of employment
• 401(k) with company match (immediate vesting)
• 120 hours (about 15 days) of paid time off (PTO)
• 10 paid holiday days
• Flexible work schedule (every other Friday off)
• Opportunity for advancement and career growth
• Employer-sponsored Life Insurance, short-term and long-term Disability Insurance
• Gym Membership Stipend
• Tuition Reimbursement
• Wellness Program
• Pet Insurance