Executive Assistant

Robert Half - Westlake Village, CA

Full-time - Mid Level

Westlake Village, CA

Administrative and Support Services

About the position

The Executive Assistant will provide high-level administrative support to director-level, vice-presidents, and C-level executives at Robert Half. This role is crucial for ensuring the executive team operates efficiently and effectively by managing schedules, coordinating meetings, and handling confidential information.

Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters

Requirements

• 3-5 years of experience as an executive assistant supporting one or more executives
• High attention to detail
• Strong sense of urgency
• Ability to manage shifting/conflicting priorities

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan