Executive Assistant

Midland Health - Midland, TX

Full-time - Entry Level

Midland, TX

Hospitals

About the position

The Executive Assistant provides high-level administrative support to various Vice Presidents within the Executive Staff at Midland Health. This role encompasses a full range of administrative and secretarial functions, ensuring efficient office operations and effective communication. The Executive Assistant is expected to maintain a positive and professional demeanor while managing multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Conduct research and prepare statistical reports for executives.
• Handle information requests and perform clerical functions such as preparing correspondence and scheduling meetings.
• Read and analyze incoming memos, emails, and reports to determine their significance and plan their distribution.
• Process paperwork in an organized system for routine requests.
• Take detailed minutes in meetings and transcribe them for distribution to key stakeholders.
• Research and book travel for the executive team and process travel reimbursement claims.
• Collaborate with other Executive Assistants to assist in executive priorities involving multiple reporting lines.
• Provide temporary executive assistance coverage to other executives as needed.

Requirements

• High School diploma required; Associate degree preferred.
• 3-5 years of relevant work experience as an executive assistant or in a similar role.
• Public Notary in the State of Texas preferred, required within six months of hire.
• Working knowledge of Microsoft Office Suite and other computer software programs.

Nice-to-haves

• Experience in a healthcare environment.
• Strong customer service skills.

Benefits

• Health insurance coverage.
• Paid time off.
• Retirement savings plan.