Executive Assistant

$54,575 - $59,169/Yr

Ideal Services - Henderson, NV

Full-time - Entry Level

Henderson, NV

Administrative and Support Services

About the position

Ideal Services is a leading provider in the service industry, delivering top-notch customer experiences in plumbing, HVAC, and electrical services. We pride ourselves on innovation, quality, and a customer-first approach in everything we do. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a strategic partner who is capable of managing a wide range of tasks, prioritizing multiple responsibilities, and anticipating the needs of the executives.

Responsibilities

• Manage daily schedules, appointments, and travel arrangements for executives; coordinate meetings, prepare agendas, and provide detailed minutes.
• Serve as the primary point of contact between the executive team and internal/external stakeholders, managing incoming and outgoing communication, including emails, phone calls, and correspondence.
• Draft, edit, and proofread documents, reports, presentations, and correspondence with a high degree of accuracy and professionalism.
• Assist in planning, coordinating, and executing special projects and initiatives; track project progress and provide regular updates to the executive team.
• Handle sensitive and confidential information with the utmost discretion and maintain high ethical standards.
• Maintain and organize files, records, and databases to ensure easy access and retrieval of information.
• Anticipate the needs of executives and proactively identify and address any issues or challenges that may arise.

Requirements

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Slack, Zoom, or Trello.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High attention to detail and problem-solving skills.
• Discretion and confidentiality.

Nice-to-haves

• Proactive and self-motivated.
• Adaptable and able to work under pressure.
• Professional demeanor and positive attitude.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Retirement savings plan with company matching.
• Generous paid time off and holiday schedule.
• Opportunities for professional development and career advancement.