Zentech Consulting - Tampa, FL
posted 2 months ago
The Executive Assistant at Zentech Consulting will play a crucial role in supporting the Executive Team (ET) by managing their daily work routines and ensuring smooth operations within a fast-paced corporate environment. This position requires a highly self-motivated and professional individual who is adept at handling multiple tasks and prioritizing effectively. The Executive Assistant will report directly to the Senior Executive Assistant and will be responsible for maintaining the ET's calendar, scheduling meetings, appointments, and travel arrangements, both domestic and international. Discretion and sound judgment are essential, as the role involves evaluating needs and committing time appropriately. In addition to calendar management, the Executive Assistant will coordinate work with other departments and facilitate collaboration among staff members. This includes initiating and executing key company meetings, assisting in Project Management Office (PMO) activities, and developing presentations and agendas for various audiences. The role also involves determining the priority of matters requiring the ET's attention, handling correspondence, and maintaining both paper and electronic filing systems. The Executive Assistant will be expected to perform a variety of support duties, including transcribing meeting notes, preparing expense reports, and managing confidential information. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a detail-oriented mindset. They should be comfortable interacting with high-level executives and capable of cultivating productive working relationships across the company. The position requires a proactive approach to problem-solving and the ability to thrive in a dynamic work environment. Availability to work five days in the office is mandatory, and the role may involve additional duties as assigned, including support for other departments as needed.