BVLY Holdings L.P. - West Palm Beach, FL
posted 3 months ago
Join our dynamic team as an Executive Assistant, providing top-level support to our CEO in a fast-paced environment. This role is essential for ensuring the smooth operation of the executive office and requires a candidate who thrives under pressure. You will be responsible for managing complex schedules, coordinating high-level meetings and events, and utilizing technology, including AI tools, to streamline operations. Your expertise will be crucial in enhancing workflows and ensuring that all administrative tasks are handled efficiently. In this position, you will provide comprehensive administrative support to the CEO, which includes managing and coordinating complex schedules, meetings, and appointments. You will assist in board meeting preparation, including agenda setting and follow-up, and arrange travel, accommodations, and itineraries for the executive team. Additionally, you will support the execution of high-profile events, such as expos, and handle confidential information with discretion. A proactive approach to problem-solving and task management is essential for success in this role. The ideal candidate will be energetic and possess a strong ability to perform well under pressure. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Furthermore, you will be expected to draft documents and assist the executive with any necessary meeting preparations, ensuring that all tasks are completed in a timely and professional manner.