Furman University - Greenville, SC
posted 4 months ago
The Executive Assistant at Furman University plays a crucial role in providing strategic support to the Associate Academic Dean and the Assistant Academic Dean. This position is designed to facilitate the work of these academic leaders by managing communications, scheduling, document processing, and budget management. The Executive Assistant will be responsible for maintaining the calendars of the deans, ensuring that all meetings are scheduled efficiently and that all necessary preparations are made in advance. This includes sending out calendar invites, preparing meeting agendas, and ensuring that any required technology or materials are available for meetings. In addition to scheduling, the Executive Assistant will handle a variety of administrative tasks that require a high level of confidentiality and attention to detail. This includes maintaining confidential student records, processing requests related to academic policies, and assisting students with course registration and academic discipline cases. The role also involves coordinating communication and documentation for various academic processes, such as graduation audits and academic probation assessments. The Executive Assistant will also manage budgetary responsibilities, including maintaining monthly budgets for the deans, arranging travel, and reconciling expense reports. This position requires a proactive approach to problem-solving and the ability to work collaboratively with various departments across the university. The Executive Assistant will also be expected to engage in professional development opportunities to stay current with university processes and tools. Overall, this role is integral to the smooth operation of the Academic Affairs Division at Furman University, requiring strong organizational skills, effective communication abilities, and a commitment to supporting the academic mission of the institution.