Executive Assistant

Full-time - Entry Level

Orlando, FL

Hospitals

About the position

Do you want to join an organization that invests in you as an Executive Assistant? At Surgery Ventures powered by HCA Healthcare, you come first. HCA Healthcare has committed up to 300 million in programs to support our incredible team members over the course of three years. You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Executive Assistant like you to be a part of our team.

Responsibilities

• Performing complex administrative duties including responding for executive(s) when he is unavailable, composing correspondence, and coordinating resources across corporate functions.
• Handling various administrative details with initiative and good judgment.
• Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, making copies, handling travel arrangements, organizing all expenses and submitting for payment for each executive, and scheduling meetings for senior management.
• Participating in educational activities and programs.
• Support for four Regional CFOs, several VP level executives, and other office support.
• Onboard new team members within your support area: Insuring he/she has office space, computer, phone extension, and all new hire forms are submitted for AMEX, Concur, setting up building access cards, and additional material required based on position of the new team member.
• Review all processes and procedures for the ASD office.
• Daily office mail delivery and FedEx supplies.
• Organization and distribution of parking validations, and building maintenance requests.
• Coordinating Office Gatherings (Yearly and Monthly activities).
• Maintain equipment, place service calls as needed.
• Maintain Offsite Storage.
• Greet guests, sign for deliveries.
• Maintain Dallas Office Directory.

Requirements

• Associates degree or equivalent work experience required.
• Knowledge of general management principles.
• Knowledge of organizational policies, procedures, and systems.
• Ability to type 60 wpm.
• Ability to work in a fast paced, high stress environment.
• Strong interpersonal, communication, and organizational skills.
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint.

Benefits

• Comprehensive medical coverage that covers many common services at no cost or for a low copay.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans, auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing.
• 401(k) Plan with a 100% match on 3% to 9% of pay.
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more.
• Consumer discounts through Abenity and Consumer Discounts.
• Retirement readiness, rollover assistance services and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.