Executive Assistant

$41,600 - $47,840/Yr

Care Connection Transport Services - Santa Maria, CA

Full-time - Entry Level

Hybrid - Santa Maria, CA

About the position

The Executive Assistant at Care Connection Transportation Services plays a crucial role in providing comprehensive administrative and creative support to the executive team. This position combines essential administrative tasks with marketing assistance and contract management, contributing to operational efficiency and company growth. The ideal candidate is detail-oriented, organized, and possesses a strong background in both administration and marketing.

Responsibilities

• Assist with project coordination by tracking deadlines and deliverables.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Assist in creating marketing materials such as brochures and social media content using Canva.
• Support the management of social media accounts, including content creation and scheduling posts.
• Assist in preparing and submitting contract proposals, ensuring documentation is complete and accurate.
• Review and proofread internal and external documents for accuracy and professionalism.
• Maintain discretion and confidentiality in dealing with sensitive matters.
• Take on additional tasks and projects as needed to support the executive team.

Requirements

• Proven experience as an executive assistant or administrative assistant.
• Proficiency in Canva or other graphic design tools.
• Strong understanding of social media platforms and marketing principles.
• Experience with contract proposal preparation and document management.
• Exceptional proofreading skills and attention to detail.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and manage competing priorities.
• Strong problem-solving skills and initiative.
• High level of professionalism and discretion.
• Ability to work independently and as part of a team.
• High school diploma required; Bachelor's degree preferred.

Nice-to-haves

• Experience with social media management
• Experience in marketing support
• Experience in project coordination

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Retirement plan