Executive Assistant

$37,440 - $41,600/Yr

Nuvi Mitigation & Restoration - Opa-locka, FL

Part-time,Full-time - Entry Level

Remote - Opa-locka, FL

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team at Nuvi Mitigation & Restoration, Inc. The ideal candidate will possess exceptional communication skills and a keen attention to detail, ensuring that all administrative tasks are executed efficiently. This role requires a professional demeanor, strong multitasking abilities, and a commitment to providing outstanding support. The executive assistant's function is to be the primary administrative assistant for the NUVI executive team, assisting the management team to meet company objectives and ensuring that consistent, efficient workflows are in place for optimal productivity and performance.

Responsibilities

• Learn, understand, and embrace the culture of the franchise.
• Plan and orchestrate work to ensure the executives' priorities are met and organizational goals are achieved.
• Manage the schedules for company executives.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports.
• Screen incoming phone calls, inquiries, visitors, and correspondence.
• Prepare financial statements, reports, memos, invoices, letters, and other documents.
• Perform meeting preparation, record meeting discussions, and provide minutes.
• Provide general administrative support to the executive team.
• Maintain inventory and office supplies.
• Build and maintain trusted relationships with directors, managers, key customers, clients, and partners.
• Coordinate finances and assist with budget preparation.
• Handle basic bookkeeping tasks.
• Continue professional and personal development of leadership, management, and team building skills.
• Maintain a high degree of tact and confidentiality.
• Strong proofreading skills with an eye for detail.
• Proficient in calendar management to optimize executive schedules.
• Exceptional customer service skills to foster positive relationships with clients and team members.

Requirements

• Proven experience as an executive assistant or other relevant administrative support experience.
• Strong time-management, problem-solving, decision making, and organizational skills.
• Ability to organize and coordinate multiple projects at once.
• Professional level verbal and written communication skills.
• In-depth understanding of entire MS Office suite.
• Working knowledge of various social media web platforms.
• Ability to take initiative.

Nice-to-haves

• Experience in front desk operations is a plus.
• Familiarity with phone systems and strong phone etiquette is essential.

Benefits

• Tuition reimbursement
• Professional development assistance
• Referral program