Executive Assistant

$72,800 - $83,200/Yr

Aston Carter - San Diego, CA

Part-time - Mid Level

San Diego, CA

1,001-5,000 employees

Administrative and Support Services

About the position

We are seeking an experienced Executive Assistant to support our CEO in both business and personal capacities. This part-time role involves managing the CEO's calendar, scheduling meetings, coordinating travel arrangements, and handling incoming communications. The Executive Assistant will also assist with project management, oversee payment schedules, and manage personal appointments, ensuring a seamless operation within a family-owned business environment.

Responsibilities

• Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Handle confidential information with the utmost discretion and professionalism.
• Assist in the preparation and coordination of executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Manage special projects and initiatives as assigned by the executive team.
• Maintain and organize files, records, and documentation.
• Perform other administrative duties as required to support the executive team.

Requirements

• 5+ years of experience as an EA supporting C-Suite
• Experience with calendar management
• Ability to book travel, track expenses, process invoices

Benefits

• Health Insurance
• Life Insurance
• Dental Insurance