Executive Assistant

California State University - Sacramento, CA

Full-time - Entry Level

Sacramento, CA

1,001-5,000 employees

Educational Services

About the position

The Executive Assistant position at California State University, Sacramento, provides professional executive assistance to the Provost and Vice President for Academic Affairs. This role is crucial in supporting the largest and most complex campus division, which includes over 200 departments and approximately 1,300 employees. The Executive Assistant is responsible for managing sensitive administrative matters, exercising independent judgment, and representing the Provost's office in a professional manner. The position requires a high level of discretion and the ability to handle confidential information, making it essential for the effective operation of the university's academic administration.

Responsibilities

• Provide administrative and analytical support to the Provost and Vice President for Academic Affairs.
• Manage scheduling and calendar for the Provost, including appointment and meeting scheduling.
• Prepare reports and presentations as needed.
• Take accurate minutes and notes during meetings.
• Handle sensitive administrative matters requiring discretion and independent judgment.
• Represent the Provost's office and the University in a professional manner.
• Resolve unexpected or unprecedented situations in the absence of the Provost.
• Communicate effectively with diverse groups including faculty, staff, and external partners.

Requirements

• Bachelor's degree or equivalent training and administrative work experience.
• Advanced proficiency in office software (e.g., Microsoft Office Suite, Adobe, Zoom).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise discretion.
• Capacity to work under pressure and meet deadlines.
• Strong interpersonal skills to interact with diverse groups.
• Ability to multitask effectively and prioritize work.

Nice-to-haves

• Understanding of higher education administration and organizational structure.
• Familiarity with academic policies and procedures.
• Awareness of current trends and issues in higher education.
• Extensive experience working in an educational and/or university environment.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• Retirement savings plan (401k)
• Paid holidays
• Paid time off (PTO)
• Professional development opportunities
• Flexible scheduling options