Executive Assistant

$52,000 - $52,000/Yr

Tristarr - Lancaster, PA

Full-time - Entry Level

Lancaster, PA

About the position

The Executive Assistant position at a local non-profit organization in Lancaster County, PA, is a full-time, temp-to-hire role that plays a crucial part in supporting the CEO and ensuring the smooth operation of the executive office. The successful candidate will be responsible for managing the CEO's calendar, scheduling meetings, and performing various administrative tasks while maintaining strict confidentiality. This role requires a proactive and trustworthy individual who can handle multiple tasks in a fast-paced environment, demonstrating a strong commitment to supporting executive-level leadership. In this position, the Executive Assistant will oversee the CEO's calendar, ensuring that meetings are scheduled efficiently and appointments are coordinated effectively. The role also involves preparing and managing materials for Board meetings, attending these meetings, and taking detailed minutes to ensure accurate records are kept. Confidentiality is paramount, as the Executive Assistant will handle sensitive information and tasks that require discretion. Additionally, the Executive Assistant will be responsible for office management tasks, such as ordering office supplies, coordinating with property management for repairs, and restocking kitchen supplies as needed. Meeting coordination is another key responsibility, which includes scheduling and preparing agendas for All Staff, Management, and Leadership team meetings, as well as arranging for lunch orders and pickups when required. The Executive Assistant will also take notes during meetings as needed, ensuring that all important discussions and decisions are documented appropriately.

Responsibilities

• Oversee the CEO's calendar, schedule meetings, and coordinate appointments.
• Prepare and manage materials for Board meetings, attend meetings, and take detailed minutes.
• Handle all tasks and information with the utmost confidentiality.
• Order office supplies, coordinate with property management for repairs, and restock kitchen supplies as needed.
• Schedule and prepare agendas for All Staff, Management, and Leadership team meetings.
• Arrange for lunch orders and pickups if required.
• Take notes during meetings as needed.

Requirements

• Strong administrative background with experience in executive support roles.
• Proactive and trustworthy with the ability to manage multiple tasks.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.

Benefits

• Temp to hire opportunity
• Competitive pay rate of $25/hr
• Business casual dress code