Executive Assistant

Full-time - Entry Level

East Cleveland, OH

Administrative and Support Services

About the position

To provide timely and accurate administrative support services for our managers to enhance the quality of the overall service we provide to our clients and employees.

Responsibilities

• Initiate first level of payroll and HR processing procedures.
• Assist managers with pre-employment processing of employees to include ensuring proper completion of paperwork and pre-employment background checks.
• Maintain employee files.
• Understand and create spreadsheets for financial reports.
• Ensure invoices are processed for payment.
• Process payroll bi-weekly, gather and tabulate time records for employees daily.
• General data entry duties & office administration such as answering phones, filing, copying, etc.
• Provide excellent service to client and employees.
• Maintain administrative records and documents pertaining to the account.
• Record minutes of meetings.
• Book travel.
• Prepare reports as assigned by Management.
• Order equipment.
• Handle other duties as assigned by Management.

Requirements

• GED or High school diploma required
• 2-3 years of successful office administration experience
• High energy level and enthusiastic
• Proficient in Microsoft Office and Corrigo work orders
• Experience with hourly time record-keeping procedures
• Experience processing new employees
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Sense of urgency to complete tasks and meet deadlines; self-directed
• Ability to handle confidential information
• Ability to handle multi-faceted jobs with completing normal duties.

Nice-to-haves

• Associate degree or higher preferred
• Comfortable with having flexible hours.

Benefits

• 401(k) - You become eligible to make personal contributions beginning the first of the month following 30 days of employment.
• ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute.
• Your contributions and match are immediately vested.