Executive Assistant

$54,055 - $77,100/Yr

Randstad - Madison, WI

Full-time - Entry Level

Madison, WI

Administrative and Support Services

About the position

The Executive Assistant position at Randstad US provides high-level administrative support to a Director or Vice President. This role involves complex responsibilities with minimal guidance, requiring strong organizational and technical skills. The Executive Assistant will manage schedules, prepare documents, and maintain confidentiality while ensuring effective communication across various departments.

Responsibilities

• Provide administrative support to a Director or Vice President level executive.
• Prepare documents, reports, and correspondence using various software packages.
• Schedule appointments and maintain event and meeting calendars.
• Answer, direct, and refer calls to the appropriate area.
• Update and maintain databases and filing structures.
• Audit expenditures and resolve discrepancies.
• Maintain confidentiality of sensitive information.
• Interact with higher-level associates regarding projects and scheduling requirements.
• Attend briefings and technical meetings for internal and external representatives.

Requirements

• High school diploma or equivalent required.
• Some college strongly preferred.
• 2 - 4 years of administrative support experience.
• Proficiency using Google mail, calendaring, and shared drives.
• Proficient with Microsoft Office tools including Word, Excel, PowerPoint, and Outlook.
• Strong customer focus and customer service skills.
• Excellent communication and organizational skills.
• Strong interpersonal skills with the ability to analyze and explain complex data.
• Detail-oriented with a focus on quality and process improvements.

Benefits

• Competitive pay and bonus structures.
• 401(k) plan.
• Stock purchase plan.
• Employee referral reward program.
• Comprehensive medical, dental, vision, disability, and life insurance.
• Award-winning wellness program.
• Employee assistance program.
• Generous time off policy (including at least 18 paid days off in the first full year, 1 paid volunteer day, and 9 paid holidays).
• Paid parental leave.
• Paid caregiver leave.
• Health and dependent care flexible spending account.
• Metlife home and auto insurance offerings.
• Metlife legal plan offering.
• Discounts on cell phone plans and car purchases.