Executive Assistant

Full-time - Entry Level

Los Angeles, CA

Credit Intermediation and Related Activities

About the position

The Executive Assistant position involves developing, analyzing, implementing, and overseeing strategic business processes and plans to enhance operational efficiency and achieve financial goals. The role includes managing strategic partnerships, advising management on business strategies, and ensuring the proper functioning of office and business support services. The Executive Assistant will provide administrative support to executives, including calendar management, expense tracking, and document preparation, to maximize organizational efficiency.

Responsibilities

• Gathers information and maintains/updates complex spreadsheets/databases.
• Creates filing systems and monitors efficiency, copies/collates complex materials.
• Provides advanced clerical support, prioritizes mail, develops agendas/programs for meetings.
• Circulates presentation materials and other documents for meeting attendees as appropriate.
• Takes and relays messages and appropriately escalates calls to the appropriate personnel.
• Organizes and maintains diaries/calendars/schedules and maintains responsibility for scheduling appointments.
• Drafts emails and other documentation as instructed for review by management.
• Prepares purchase orders as required and obtains the appropriate approvals.

Requirements

• Bachelor's Degree or equivalent work experience in Business Administration or equivalent field.
• 3-5 years of administrative support experience.
• Excellent interpersonal, written, and communication skills.
• Ability to recognize sensitive material and maintain discretion and confidentiality.
• Polished executive assistant with professional maturity and previous corporate environment experience.
• Ability to effectively interact with senior level management and external clients.
• Strong organizational, time management, and planning skills.
• Self-starter with a strong sense of ownership and involvement.

Nice-to-haves

• Ability to manage top level managers with tact, diplomacy, and assertiveness.
• Demonstrated ability to work independently and establish priorities.
• Ability to multi-task, react, and think quickly.
• Desire to work as a true partner with the Executive and anticipate needs.