Kanaan Communications - Upland, CA
posted 3 months ago
As an Executive Assistant, you will play a crucial role in supporting the executive team of the company by managing a variety of administrative tasks and responsibilities. This position requires a high level of professionalism and the ability to handle sensitive information with discretion. You will report directly to a company executive and will be responsible for providing comprehensive administrative support, which includes scheduling meetings, managing communications, and coordinating travel arrangements. Your role will also involve supervising the reception staff and other assigned personnel, ensuring that the administrative functions of the office run smoothly and efficiently. In this position, you will be expected to create and assist with presentations, meeting agendas, and follow-up documents, as well as implement strategies that support the executive team’s objectives. You will need to prioritize your time and the time of the executive staff effectively, making administrative decisions and requests on behalf of the executives to facilitate complex calendar management. Proactive management of logistics for business group meetings and events will be a key responsibility, along with drafting executive communications that reflect professionalism and diplomacy. Additionally, you will be tasked with creating data management plans and utilizing advanced features of various software tools, including Google products, Smartsheet, and Microsoft tools, to manage data effectively. You will also manage vendor and business accounts related to office and facilities maintenance, organize team communications, and plan events both internally and offsite. This role may include additional duties as assigned, requiring flexibility and adaptability in a fast-paced work environment.