Executive Assistant

$90,000 - $110,000/Yr

9Fin - New York, NY

Full-time - Entry Level

Hybrid - New York, NY

About the position

9fin is seeking a full-time Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO) and Chief Technology Officer (CTO). This role is pivotal in ensuring the smooth operation of our executive team, which operates across two time zones, with the CEO based in New York City and the CTO in London. The ideal candidate will be organized, resourceful, and possess a high level of attention to detail, as well as refined interpersonal skills and trustworthiness. The Executive Assistant will be responsible for managing calendars, coordinating meetings, and handling a high volume of emails, all while maintaining confidentiality and discretion in dealing with sensitive information. In this dynamic role, the Executive Assistant will maintain daily schedules, organize travel arrangements, prepare expense reports, and assist with various administrative tasks as needed. The position requires the ability to juggle multiple competing priorities in a fast-paced environment, demonstrating good judgment and the ability to interface effectively with employees and leaders at all levels. The candidate must be able to work autonomously, anticipate needs, and execute instructions with meticulous attention to detail. Excellent verbal and written communication skills are essential for success in this role. As a scaling startup, 9fin values its employees and is committed to sharing its success with them. The company offers a range of benefits, including competitive salary, equity options, and a hybrid working model, allowing employees to work in an environment that suits them best. With a focus on professional development, the company provides a learning and development budget, along with opportunities for career advancement for those who excel.

Responsibilities

• Maintain calendars and daily schedules for the CEO and CTO, including organizing and coordinating internal and external meetings.
• Organize and maintain multiple inboxes with a high volume of emails.
• Communicate with internal leadership and external parties, including clients and board members.
• Prepare expense reports, organize travel, and perform other administrative tasks as needed.
• Handle confidential and sensitive information with discretion and maintain the highest level of confidentiality.
• Work on ad-hoc projects as assigned.

Requirements

• Experience juggling multiple competing priorities in a fast-paced environment.
• Good judgment and ability to effectively interface with employees and leaders at all levels.
• Ability to independently execute instructions with great attention to detail and consistently produce thorough and meticulous work.
• Ability to work autonomously and anticipate needs.
• Excellent verbal and written communication skills.

Benefits

• Salary: $90,000- $110,000+
• Equity options
• 401(k) (company pays 3%, employee contributions are uncapped)
• Private health insurance, with dental and vision; optional Flexible Spending Account
• Paid sick leave
• Disability insurance (New York)
• Commuter benefit
• 25 vacation days per year, plus public holidays
• Hybrid working model
• Paid sabbatical — 1 month after 5 years of employment
• Enhanced parental leave and flexible working arrangements available
• Professional learning and development budget
• Quarterly team socials, bi-annual company events