Executive Assistant

City of New York - New York, NY

Full-time - Entry Level

New York, NY

Executive, Legislative, and Other General Government Support

About the position

The NYC Department of Design and Construction is seeking an Executive Assistant to the Deputy Commissioner for the Borough Based Jails Program. This role involves providing high-level administrative support, managing communications, and maintaining records to ensure efficient operations within the division.

Responsibilities

• Handle all incoming and outgoing calls
• Schedule appointments and meetings
• Track and follow up on all correspondence received by the Executive Staff
• Maintain divisional records
• Prepare meeting agendas and external correspondence for the Deputy Commissioner's signature
• Review data to support the Division's annual commitment plan projections
• Maintain accurate information on critical projects in the agency's database throughout the project life cycle
• Collect data and perform analyses to create detailed reports, charts, and graphs
• Verify the accuracy of critical project data and reports

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities related to the duties described
• High school graduation or equivalent and six years of experience in community work or community centered activities related to the duties described
• At least one year of experience as described in the first requirement