Executive Assistant

$41,600 - $62,400/Yr

Gregor Industries - Huntington Station, NY

Full-time - Mid Level

Huntington Station, NY

Construction of Buildings

About the position

The Executive Assistant at Gregor Industries Inc. plays a crucial role in supporting the office executive by managing various administrative and operational tasks in a dynamic construction environment. This position requires a detail-oriented and adaptable individual who can handle multiple responsibilities while maintaining positive client relationships and effective communication.

Responsibilities

• Attend meetings and take clear, detailed minutes.
• Visit job sites to assist with documentation and client interactions.
• Deliver client gifts and maintain positive client relationships.
• Take high-quality photos of job sites for reports and updates.
• Assist with email management and communications.
• Support with research and reservations as needed.
• Create presentations using PowerPoint.
• Handle social media management and updates.
• Manage and complete random tasks and projects as they arise.
• Help develop procedures and contribute innovative ideas.
• Manage the executive's calendar, including appointments, travel arrangements, and meetings.
• Handle incoming calls, emails, and other communications, and respond appropriately.
• Prepare and edit correspondence, presentations, and other documents.
• Plan and coordinate events, including conferences, seminars.
• Maintain accurate records, including a filing system and contacts database.
• Be resourceful and quick-witted to deal with problems and crises as they arise.

Requirements

• Proficient in PowerPoint and general computer skills.
• Excellent organizational skills with a strong attention to detail.
• Strong written communication abilities, especially for concise and accurate note-taking.
• Ability to travel to job sites, including occasional trips to Manhattan and New Jersey.
• Friendly, professional demeanor when working with clients and team members.
• Experience in managing emails and social media is a plus.
• Creative thinker with the ability to contribute to process improvements.
• Strong memory and the ability to juggle multiple tasks effectively.
• Adaptable and comfortable with last-minute changes or unexpected challenges.
• Valid driver's license and reliable transportation required.

Nice-to-haves

• Experience in social media management.