Executive Assistant

$49,712 - $56,160/Yr

Unclassified - Boca Raton, FL

Part-time - Entry Level

Remote - Boca Raton, FL

About the position

We are seeking a highly trustworthy, organized, and fast-paced Executive Assistant to support a busy family. This role involves managing the schedules and communications for a mother who is a business owner, a father who is a business owner, and their two children, ages 8 and 11. The ideal candidate will have at least 2 years of experience as an Executive Assistant and will be responsible for a variety of tasks that require exceptional organizational skills and the ability to multitask effectively in a fast-paced environment. The Executive Assistant will play a crucial role in ensuring that the family's daily operations run smoothly, allowing the parents to focus on their business endeavors while ensuring their children are well taken care of. Key responsibilities include coordinating and managing calendars for the entire family, which encompasses business meetings, school schedules, and after-school activities. The Executive Assistant will also handle correspondence, including emails and phone calls, on behalf of the family members, ensuring that all communications are managed efficiently. Additionally, the role involves organizing and planning family trips, including travel arrangements and itineraries, as well as assisting in arranging child care and managing school activities. The Executive Assistant will prepare and distribute weekly agendas for work and school activities, ensuring that everyone is informed and on track. This position requires the ability to juggle multiple tasks and priorities effectively, demonstrating a proactive approach to problem-solving and time management.

Responsibilities

• Coordinate and manage calendars for the entire family, including business meetings, school schedules, and after-school activities.
• Handle correspondence, including emails and phone calls, on behalf of the family members.
• Organize and plan family trips, including travel arrangements and itineraries.
• Assist in arranging child care, managing school activities, and coordinating after-school care.
• Prepare and distribute weekly agendas for work and school activities.
• Efficiently juggle multiple tasks and priorities in a fast-paced environment.

Requirements

• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Highly trustworthy, with the ability to handle sensitive information with discretion.
• Ability to thrive in a fast-paced environment and manage time effectively.

Nice-to-haves

• Experience with Microsoft PowerPoint (1 year preferred).

Benefits

• Opportunity to work in a dynamic environment.
• Flexible working hours with a hybrid remote option.