Executive Assistant

$63,648 - $84,323/Yr

Claxton Hepburn Medical Center - Ogdensburg, NY

Full-time - Entry Level

Ogdensburg, NY

Hospitals

About the position

The Executive Assistant to Physician Practice Management at Claxton-Hepburn Medical Center plays a crucial role in providing comprehensive administrative support to the Executive Director and the management team. This position is integral to the efficient operation of all out-patient clinics across multiple locations and campuses. The Executive Assistant will be responsible for ensuring that the daily operations of the Executive Director's office run smoothly, which includes managing schedules, coordinating meetings, and facilitating communication between senior leadership, department managers, medical staff, and clinic staff. The role requires a proactive approach to problem-solving and the ability to adapt to a fast-paced work environment, where priorities can shift rapidly. In addition to administrative duties, the Executive Assistant will be expected to maintain a thorough understanding of out-patient operations, which is essential for effective support and decision-making. This position demands a high level of professionalism and discretion, as the Executive Assistant will often handle sensitive information and interact with a diverse range of personalities. Strong organizational skills and attention to detail are critical, as the Executive Assistant will be tasked with managing multiple responsibilities simultaneously while ensuring accuracy and efficiency in all tasks. The ideal candidate will possess advanced computer skills, including proficiency in word processing, spreadsheets, and database programs, and will be required to learn the Electronic Medical Record (EMR) system for reporting purposes. This role is not only about administrative support but also about being a key player in the operational success of the Physician Practice Management team.

Responsibilities

• Provide administrative support to the Executive Director of Physician Practice Management.
• Ensure efficient daily operations of the Executive Director's office.
• Maintain a close working relationship with senior leadership, department managers, medical staff, and clinic staff.
• Manage schedules and coordinate meetings for the Executive Director.
• Facilitate communication between various stakeholders within the organization.
• Learn and maintain thorough knowledge of out-patient operations.
• Handle sensitive information with discretion and professionalism.

Requirements

• A.A.S. degree in secretarial services, business, or healthcare administration is required.
• Minimum of 1 year experience as an administrative assistant or in a similar position.
• Strong organizational skills and attention to detail are essential.
• Excellent interpersonal communication skills to interact with a wide range of personalities.
• Ability to work independently and manage multiple tasks effectively.
• Advanced computer skills, including proficiency in word processing, spreadsheets, and database programs.
• Ability to learn EMR for reporting purposes.

Nice-to-haves

• Bachelor's degree in business, healthcare administration, communications, or a related field is preferred.