Virginia Voice
posted 3 months ago
We are seeking a highly organized and detail-oriented Executive Assistant who will provide executive-level administrative and strategic support to the Chief Executive Officer to help advance the Virginia Voice mission. This role is crucial in ensuring that the CEO can effectively lead the organization by managing a variety of tasks that facilitate smooth operations and communication. The Executive Assistant will be responsible for sophisticated calendar management, prioritizing inquiries and requests, and troubleshooting conflicts to ensure the CEO's day-to-day engagements run smoothly. In addition to calendar management, the Executive Assistant will liaise with the Leadership team and community stakeholders, preparing necessary documents and supplies for various engagements, including meetings, grant proposals, and official documents. The role also involves managing telephone and email communications promptly, assisting in onboarding new personnel, and maintaining records of existing personnel. The Executive Assistant will play a key role in producing fundraising communications and materials in coordination with the CEO and will assist in preparing for quarterly board meetings, providing support to the Board of Directors as needed. The position requires completing a broad variety of administrative tasks that facilitate the CEO's ability to lead effectively. The Executive Assistant will serve as the primary point of contact for internal and external constituencies regarding matters pertaining to the CEO, keeping the CEO informed of upcoming commitments and responsibilities, and anticipating their needs in advance of meetings and conferences. Coordination of team meetings, retreats, and outreach activities will also be part of the responsibilities, along with other duties and projects as assigned.