Executive Assistant

$69,810 - $73,960/Yr

Adom Talent - Costa Mesa, CA

Full-time - Entry Level

Costa Mesa, CA

About the position

The Executive Assistant will provide comprehensive administrative support to the executive team, ensuring smooth operations within the office. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently, contributing to the overall success of the executives' goals.

Responsibilities

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Utilize DocuSign for document management and electronic signatures.
• Maintain office management tasks, ensuring a well-organized and efficient work environment.
• Handle data entry tasks accurately and promptly.
• Manage phone systems with professionalism, demonstrating excellent phone etiquette when interacting with clients and colleagues.
• Organize and maintain files, both physical and digital, ensuring easy access to important documents.
• Assist in preparing reports, presentations, and other materials as needed.
• Coordinate logistics for meetings, including room reservations and catering arrangements.
• Support the executive team with various administrative tasks as required.

Requirements

• Proven experience in an executive administrative support role or similar position.
• Strong proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling.
• Familiarity with office management practices and procedures.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry tasks.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Previous experience with phone systems is preferred.