Executive Assistant

$75,000 - $100,000/Yr

Roundglass - Bellevue, WA

Part-time - Mid Level

Bellevue, WA

Professional, Scientific, and Technical Services

About the position

The Executive Assistant at Roundglass will support the Founder/Partner by managing a variety of complex and confidential administrative tasks. This role is essential for ensuring smooth operations within the organization, requiring a proactive approach to anticipate needs and address challenges independently. The Executive Assistant will play a key role in maintaining communication with the leadership team and promoting the company's values, contributing to a positive company culture.

Responsibilities

• Act as a trusted point of contact for the Founder/Partner, managing communications, meetings, and events.
• Plan and schedule complex calendars across multiple time zones, resolving conflicts independently.
• Negotiate and manage requests for the Founder/Partner's time from individuals or groups.
• Maintain confidentiality while managing emails and sensitive information for the leadership team.
• Independently prioritize and coordinate logistics for meetings and conferences, preparing agendas and transcribing minutes.
• Make domestic and international travel arrangements, including accommodations and ground transportation.
• Manage the flow of information into and out of the CEO's office, including correspondence and presentations.
• Prepare expense reports and track business travel details.
• Conduct daily updates with the CEO to review priorities and potential conflicts.
• Assist or lead special projects as assigned.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• At least 8 years of related experience in project management and/or administrative support functions.
• At least 5 years of executive assistant experience supporting C-Level executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and ability to solve complex scheduling issues.
• Excellent communication skills across leadership teams and with external clients.

Nice-to-haves

• Fine dining experience
• Experience in travel planning
• Personal assistant experience

Benefits

• Paid jury duty
• Health savings account
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Pet insurance