Executive Assistant

About the position

As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by providing administrative support for one Vice President and Directors and their teams. This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

Responsibilities

• Providing administrative support for one Vice President and Directors and their teams
• Maintaining multiple complex, frequently changing calendars including independent resolution of meeting conflicts
• Interpreting and administering corporate policies and procedures
• Scheduling and supporting on- and off-site meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space
• Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries
• Coordinating travel arrangements and complete subsequent expense reports
• Performing basic accounting functions such as paying invoices, and tracking budgets and spending

Requirements

• High school diploma or higher (completed and verified prior to start)
• Three (3) combined years of experience in an administrative assistant function and/or clerical role in a public, private, government, or military environment

Nice-to-haves

• Possess expertise equivalent to that which would be obtained in a bachelor's degree or higher
• Seven (7) years of combined experience in an administrative assistant function and/or clerical role in a private, public, government or military environment
• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administration Professionals (CAP)
• Experience with financial and employee data systems, for example, SAP, WorkDay, Concur expense reporting, etc.
• Advanced proficiency in MS Office including Word, Excel, and PowerPoint
• Experience handling confidential, sensitive business information and supporting executive level professionals

Benefits

• Medical, Dental & Vision
• Health Savings Accounts
• Health Care & Dependent Care Flexible Spending Accounts
• Disability Benefits
• Life Insurance
• Voluntary Benefits
• Paid Absences
• Retirement Benefits