Musco Sports Lighting - Oskaloosa, IA
posted 3 months ago
At Musco, the industry-leader in sports lighting, our motto is, “We Make It Happen®.” There is a can-do, innovative spirit here. We are problem solvers, always up for the next challenge. While our headquarters are in Oskaloosa, Iowa, we are a global company, providing lighting solutions at stadiums, arenas, and venues in more than 125 countries. Musco Lighting is seeking an organized and proactive Executive Assistant to provide administrative assistance and project coordination to the Executive Vice President/Chief Operating Officer, and to support other members of the Executive Team as needed. This unique opportunity will work with Team Members at all levels of the organization. The ideal candidate will demonstrate exceptional organizational and time management skills with strong learning agility and attention to detail. Flexibility is important in our ever-changing and fast-paced environment. Excellent interpersonal and communication skills will be expected. This role requires strong project management capabilities alongside traditional executive assistant duties. As an Executive Assistant, you will be responsible for collaborating with cross-functional teams to achieve project goals and deliverables. You will assist in creating and maintaining a project log for the HR Team, including collecting, tracking, and communicating updates for each project as needed. Facilitating effective communication within the team and across departments will be a key part of your role. You will conduct research, gather data, and analyze findings to support project objectives, manage the day-to-day operational and tactical aspects of allocated projects, and follow up on pending tasks and decisions needed from executives to ensure timely resolution and project progression. In addition to project management, you will act as the primary point of contact between executives and internal/external stakeholders. Your responsibilities will include preparing correspondence, reports, and presentations on behalf of executives, maintaining comprehensive and accurate records, organizing meetings, managing professional and personal scheduling for one or more Executives, and providing administrative and office support. You will also be responsible for maintaining professionalism and strict confidentiality with all materials, organizing team communications, and planning events, both internal and off-site.