Gefen Gallery - San Francisco, CA
posted 4 months ago
We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant to the Owner for our art gallery located in Union Square, San Francisco. The ideal candidate will excel in providing administrative support to the owner and possess a strong aptitude for office-related responsibilities, including organizing and maintaining files, managing schedules, and coordinating gallery events. As an Executive Assistant, you will provide comprehensive support to the gallery owner, handling scheduling, appointments, and communications. You will assist in preparing reports, presentations, and correspondence, while overseeing daily office operations to ensure a smooth and efficient workflow. Your role will also involve organizing and maintaining both physical and electronic files, ensuring easy retrieval of information, and maintaining office supplies and equipment while coordinating with vendors as needed. You will handle incoming inquiries and correspondence, assist in the smooth running of gallery operations, and uphold gallery policies and procedures under the guidance of management. Collaboration with team members to maintain a positive and efficient work environment will be key to your success in this role. In addition to executive assistance, you will aid in the planning and execution of gallery exhibitions and events, from setup to teardown, and assist with event promotion and coordination, working closely with the marketing team. You will also engage with collectors, artists, and art enthusiasts, providing assistance and information as needed, and support clients with inquiries, sales, and transactions under the supervision of senior staff.