Robert Half - Westport, CT
posted 2 months ago
We are offering a short term contract employment opportunity for an Executive Assistant in WESTPORT, Connecticut. In this role, you will support multiple executives within the organization, including investment and legal department heads. You will be part of a team that values collaboration, reliability, and an 'ownership mentality' in the workplace. This position requires a proactive approach to managing the executives' schedules and ensuring that all administrative tasks are handled efficiently and effectively. You will be responsible for facilitating communication between internal stakeholders and external parties, ensuring that all appointments and activities are organized and executed smoothly. As an Executive Assistant, you will manage dynamic calendars, plan and set up appointments, and assist in the preparation of meeting agendas. You will create pre-meeting packets and distribute follow-up items to ensure that all parties are informed and prepared. Maintaining the executives' task lists, dashboards, and workflows is crucial to ensure that daily deliverables are met. You will also provide administrative support by managing documents, including preparation, management, and archiving, while delivering excellent customer service to external partners through effective communication and timely follow-up. In addition to these responsibilities, you will oversee the executives' service and support needs, which may include IT, purchasing, facilities, travel, and expense reimbursement. Building and maintaining good relationships with key internal and external contacts relevant to the executive's role is essential. You will also be expected to perform other duties as required, including giving and receiving constructive feedback, maintaining strong professional relationships, and holding people accountable.