Executive Assistant

$80,000 - $90,000/Yr

Arine - San Francisco, CA

Full-time - Mid Level

Remote - San Francisco, CA

Ambulatory Health Care Services

About the position

Based in San Francisco, Arine is a rapidly growing healthcare technology and clinical services company with a mission to ensure individuals receive the safest and most effective treatments for their unique and evolving healthcare needs. Frequently, medications cause more harm than good. Incorrect drugs and doses cost the US healthcare system over $528 billion in waste, avoidable harm, and hospitalizations each year. Arine is redefining what excellent healthcare looks like by solving these issues through our software platform (SaaS). We combine cutting-edge data science, machine learning, AI, and deep clinical expertise to introduce a patient-centric view to medication management, and develop and deliver personalized care plans on a massive scale for patients and their care teams. Arine is committed to improving the lives and health of complex patients that have an outsized impact on healthcare costs and have traditionally been difficult to identify and address. These patients face numerous challenges including complicated prescribing issues across multiple medications and providers, medication challenges with many chronic diseases, and patient issues with access to care. Backed by leading healthcare investors and collaborating with top healthcare organizations and providers, we deliver recommendations and facilitate clinical interventions that lead to significant, measurable health improvements for patients and cost savings for customers. The role of Executive Assistant is critical in providing dedicated support to our CEO at Arine. This position requires a proactive, detail-oriented professional with exceptional organizational skills and the ability to handle sensitive information confidentially. The Executive Assistant will play a pivotal role in ensuring the CEO's productivity and effectiveness, managing schedules, coordinating travel, and facilitating seamless communication within and outside the organization. The ideal candidate will possess a minimum of 5 years of experience supporting C-level executives, preferably in a technology or fast-paced start-up environment, and will be responsible for managing the CEO's complex calendar, arranging travel itineraries, acting as the primary point of contact, preparing correspondence, and conducting research as needed.

Responsibilities

• Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and conference calls
• Arrange and coordinate domestic and international travel itineraries, accommodations, and logistics for the CEO
• Act as the primary point of contact for the CEO, screening and prioritizing emails, phone calls, and other correspondence
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO
• Assist in preparing agendas, materials, and presentations for meetings attended or led by the CEO
• Conduct research and compile information as needed for various projects and initiatives
• Handle confidential information with discretion and maintain strict confidentiality at all times
• Anticipate the CEO's needs and proactively provide administrative support to enhance efficiency
• Coordinate special projects and events as assigned by the CEO, ensuring deadlines and deliverables are met

Requirements

• Minimum of 5 years of experience as an Executive Assistant supporting C-level executives, preferably in a technology or fast-paced start-up environments
• Proven ability to manage complex calendars, coordinate extensive travel arrangements, and handle multiple priorities effectively
• High level of integrity, professionalism, trustworthiness, and discretion in dealing with confidential information
• Exceptional organizational skills and strong attention to detail
• Excellent verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues
• Bachelor's degree or equivalent experience preferred

Benefits

• Health insurance