Executive Assistant

$41,600 - $41,600/Yr

Confidential - Billings, MT

Part-time - Entry Level

Billings, MT

About the position

The Executive Assistant position is a part-time role focused on providing administrative support to the executive team. The role involves managing the office environment, coordinating events, and overseeing the company's online presence across various social media platforms. The ideal candidate will be proactive, organized, and possess strong communication skills to effectively assist the executive in daily operations.

Responsibilities

• Answer office telephone and appropriately direct calls.
• Greet and direct office visitors.
• Manage the company's online presence, including website and social media platforms.
• Maintain a clean and healthful office environment.
• Coordinate events and mailings.
• Check and distribute daily mail and deliveries.
• Ensure all office supplies are stocked and organized.
• Facilitate and document office invoicing, trainings, and meetings.
• Assist executive with preparing for appointments.
• Complete contract compliance, including reviewing documents and coordinating tasks.

Requirements

• Enjoy working behind the scenes to support your team.
• Ability to anticipate team members' needs.
• Friendly and welcoming demeanor.
• Good phone voice, including tone, grammar, and etiquette.
• Professional appearance, including attire and hygiene.
• Confident yet teachable attitude.
• Ability to multitask and prioritize tasks and duties.
• A driver's license and reliable and insured transportation.
• A working knowledge of social media platforms, Microsoft Office Suite, Google Drive, and Canva.
• Excellent written and oral communication skills.
• Excellent penmanship.

Nice-to-haves

• Prior social media management experience.
• Experience with ContentStudio and Framer.