Executive Assistant

$40,000 - $50,000/Yr

Nazareth Enterprises - Forest Hills, NY

Full-time - Entry Level

Remote - Forest Hills, NY

Heavy and Civil Engineering Construction

About the position

The Executive Assistant will provide comprehensive administrative support to enhance the efficiency of daily operations within the company, which specializes in housing issues. This role requires a detail-oriented individual with strong organizational and communication skills to manage various tasks, including scheduling, document preparation, and client communications, while maintaining confidentiality and discretion.

Responsibilities

• Assist in day-to-day office operations, including scheduling meetings, managing emails, and handling phone communications.
• Organize and maintain files, both electronic and physical, ensuring confidentiality and accuracy.
• Handle sensitive information with discretion and confidentiality.
• Help prepare and review documents related to housing consultations and client communications.
• Track project timelines and deadlines and ensure timely completion of tasks.
• Communicate with clients, tenants, landlords, and other clients professionally and courteously.
• Provide general administrative support to ensure smooth workflow.
• Efficiently multitask and pay attention to detail.
• Adhere to deadlines and commit to long-term employment.
• Report, calculate, and track business expenses.
• Assist with small-scale personal support functions, such as errands (printing, scanning, post office, etc.).
• Maintain an efficient filing system for documents.

Requirements

• Proven experience in an administrative or support role.
• Strong organizational skills with a keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills.
• A proactive attitude with the ability to work independently and with others.
• Strong rhetoric and verbal skills.
• Previous experience as an executive or administrative assistant is a plus.

Nice-to-haves

• Experience in office administration for at least 1 year.

Benefits

• Flexible schedule, approximately 40 hours a week.