Executive Assistant

Robert Half - New York, NY

Full-time - Mid Level

New York, NY

Administrative and Support Services

About the position

We are offering an exciting opportunity for an experienced Executive Assistant seeking a new challenge. This role is based in New York, New York, United States, and involves managing various administrative tasks in a bustling, high-energy corporate environment. The Executive Assistant will support the C-suite executive and will be a part of a team that thrives and delivers under high-pressure situations. The position requires a proactive individual who can efficiently manage daily operations of the executive office, ensuring smooth workflow and effective communication across various departments. In this role, the Executive Assistant will handle confidential and sensitive information with discretion, maintaining integrity in all tasks. The successful candidate will be responsible for organizing and prioritizing schedules and responsibilities to assist in executive management. This includes coordinating with various levels within and outside the organization to execute assignments and projects effectively. The Executive Assistant will also generate and compile reports, presentations, and briefs using MS Office, Google Suite, and various other systems, showcasing excellent multi-tasking and project management skills. Additionally, the Executive Assistant will manage administrative tasks including calendar management, booking travel arrangements, and handling expense management. It is crucial to ensure the processing of customer applications is done accurately and efficiently while maintaining accurate customer records and monitoring customer accounts for appropriate action. This role is ideal for someone who thrives in a fast-paced environment and is looking to contribute to a cooperative team atmosphere.

Responsibilities

• Efficiently manage daily operations of the executive office, ensuring smooth workflow.
• Handle confidential and sensitive information with discretion, maintaining integrity in all tasks.
• Organize and prioritize schedules and responsibilities to assist in executive management.
• Coordinate with various levels within and outside the organization to execute assignments and projects.
• Generate and compile reports, presentations, and briefs using MS Office, Google Suite, and various other systems.
• Display excellent multi-tasking and project management skills, contributing to a cooperative team environment.
• Manage administrative tasks including calendar management, booking travel arrangements, and handling expense management.
• Ensure the processing of customer applications is done accurately and efficiently.
• Maintain accurate customer records and monitor customer accounts for appropriate action.

Requirements

• Must have a minimum of 10 years experience in an executive assistant role or similar capacity.
• Proven expertise in administrative assistance is essential.
• Proficiency in calendar management and scheduling.
• Experience in making travel arrangements for executives.
• Must be able to efficiently manage expenses and keep track of all spending.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to prioritize tasks.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to work well under pressure and meet tight deadlines.
• High degree of discretion dealing with confidential information.
• Strong problem-solving skills and detail-oriented.
• Excellent interpersonal skills and ability to work in a team environment.
• Must demonstrate high levels of professionalism and integrity.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan