Executive Assistant

$60,000 - $64,000/Yr

Creative Financial Staffing - New Haven, CT

Full-time - Entry Level

New Haven, CT

Administrative and Support Services

About the position

The Executive Assistant plays a crucial role in supporting the executive team by managing various administrative, programmatic, and office operations. This position requires a detail-oriented individual who can establish and maintain office procedures, supervise support staff, and ensure the efficient preparation of materials for grants and contracts. The Executive Assistant will also be responsible for logistical arrangements for seminars and conferences, as well as providing support in report writing and data compilation.

Responsibilities

• Manage and coordinate various administrative, programmatic, and office operations.
• Establish, maintain, and oversee office procedures and systems.
• Serve as the main point of contact for students, staff, and faculty regarding policies and procedures.
• Supervise and direct the activities of support staff.
• Ensure the efficient preparation of materials for grants, contracts, and budgets.
• Monitor expenditures and reconcile financial statements for accuracy and compliance.
• Oversee logistical needs for seminars and conferences.
• Coordinate facility and equipment arrangements.
• Gather data, compile findings, and assist in report writing.
• Welcome visitors and filter phone calls, providing appropriate information as needed.
• Format, type, proofread, and edit various documents including correspondence and reports.
• Assemble attachments and review materials for completeness.
• Draft substantive written communications as needed.
• Organize travel arrangements and schedule meetings and appointments.
• Maintain office supply inventories and record meeting minutes when required.

Requirements

• Bachelor's degree
• 6 years of administrative experience
• Experience with expense reporting and travel coordination
• Tech-savvy

Benefits

• Travel reimbursement