Executive Assistant

Merz Aesthetics - Raleigh, NC

Full-time - Mid Level

Raleigh, NC

About the position

The Executive Assistant at Merz Aesthetics plays a crucial role in providing logistical support and office coordination to ensure the smooth operation of the organization. This position involves assisting the Chief Marketing Officer with various tasks, including travel arrangements, calendar management, and general office management, all within a fast-paced environment.

Responsibilities

• Provide sophisticated calendar management for the Chief Marketing Officer, prioritizing inquiries and requests while troubleshooting conflicts.
• Schedule internal and external meetings, preparing necessary materials and logistics such as ordering lunch and booking conference rooms.
• Facilitate complex national and international travel arrangements, developing comprehensive travel itineraries and remaining accessible during travel.
• Accurately track and manage expenses for the Chief Marketing Officer, processing receipts on schedule.
• Administer correspondence, manage incoming calls, and prioritize messages, writing error-free emails and letters on behalf of the Chief Marketing Officer.
• Take notes and distribute meeting minutes, agendas, and meeting packages.
• Organize and manage internal team events, overseeing logistics, invitations, and vendor management.
• Manage and oversee contractual and purchasing processes, including routing contracts and managing POs and invoices.

Requirements

• High School diploma or GED
• Minimum of 7 to 10 years of experience as an Executive Assistant
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint
• Strong organizational skills and project management experience
• Excellent communication skills, including presentation, persuasion, and negotiation skills

Nice-to-haves

• Associate or higher degree in business or communications field
• Knowledge in the creation of forms and pamphlets