Executive Assistant

$60,320 - $60,320/Yr

Adoption Choices Of Texas - Irving, TX

Part-time - Mid Level

Irving, TX

About the position

The Executive Assistant at Adoption Choices of Texas Inc. plays a crucial role in supporting the executive team by managing administrative tasks, facilitating communication, and ensuring the smooth operation of the office. This position requires a blend of executive administrative support and legal experience, particularly in a child placing agency context. The ideal candidate will be proactive, possess strong communication skills, and be comfortable working independently.

Responsibilities

• Providing administrative assistance, including writing and editing emails, drafting memos and documents, and preparing communications on behalf of the executive.
• Maintaining comprehensive and accurate records.
• Performing minor accounting duties such as billing and invoicing.
• Organizing meetings, including scheduling, sending reminders, and organizing events.
• Organizing documents and placing them in a virtual server or other programs.
• Communicating with social workers in the field.
• Answering phone calls in a polite and professional manner.
• Welcoming visitors and identifying the purpose of their visit.
• Scanning and sorting mail.
• Obtaining documents outside the office, such as making bank deposits or going to the post office.
• Typing legal and professional documents for the agency.
• Managing the executive's calendar, including making appointments and prioritizing sensitive matters.

Requirements

• 5 years of executive administrative support experience.
• Bachelor's degree or paralegal degree required.
• Legal administrative experience in a law office is preferred.
• Strong communication skills.
• Experience in office management and senior-level paralegal duties.

Nice-to-haves

• Spanish speaking is a plus.
• Experience in a child placing agency is preferred.

Benefits

• Profit sharing
• Paid holidays
• 401(k)
• Paid time off
• Employee assistance program
• 401(k) matching