Executive Assistant

$55,000 - $65,000/Yr

Drny - Rochester, NY

Part-time,Full-time - Entry Level

Rochester, NY

About the position

The Executive Assistant provides essential project and administrative support to the Executive Team at Disability Rights New York (DRNY). This role is pivotal in ensuring the smooth operation of the Executive Director's office and involves a variety of tasks that require confidentiality, organization, and attention to detail. The Executive Assistant will assist in the preparation, coordination, and confidential support of the Board and program council members, contributing to the overall mission of DRNY in advocating for the civil rights of individuals with disabilities. In this position, the Executive Assistant will maintain the Executive Director's schedule, manage communications, and produce information through various means such as transcribing, formatting, and editing documents. The role also includes conserving the Executive Staff's time by efficiently handling correspondence, drafting letters, and taking notes during meetings. The Executive Assistant will collect and analyze information, prepare reports, and assist in the coordination of meetings and materials for the Executive Staff, Corporate and Board committees, and Advisory Councils. Additionally, the Executive Assistant will be responsible for planning and coordinating meetings, conferences, and travel arrangements for the Executive Staff. This position may also involve filing litigation materials, communicating with courts, and maintaining records. The Executive Assistant will contribute to team efforts and may participate in committees and task forces as needed. This role requires a commitment to DRNY's values and mission, particularly in addressing systemic oppression and advocating for individuals with disabilities.

Responsibilities

• Maintain the Executive Director's schedule
• Answer calls for the Executive Director and return calls as necessary
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Conserve Executive Staff's time by reading, researching, routing, date stamping, and filing correspondence
• Draft, edit, and format letters and documents
• Take notes during board and advisory council meetings and distribute as required
• Collect and analyze information and report findings
• Assist in the preparation and distribution of confidential and other information for Board and committee meetings
• Assist in the coordination of meetings, materials, and record management for Executive Staff, Corporate and Board committees, and Advisory Councils as assigned
• Plan and coordinate meetings, conferences, teleconferences, travel, and initiate telecommunications for Executive Staff
• Assist in filing litigation materials, communication with courts, and maintaining records
• Answer or direct client inquiries
• Prepare reports by collecting and analyzing information
• Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Contribute to team effort by accomplishing related results as needed
• May be asked to provide multilingual client support
• Participation in committees, task forces, and other organization-wide groups
• Other tasks as assigned

Requirements

• Bachelor's degree preferred
• Executive assistant experience preferred
• Working knowledge of Microsoft Office Suite and Adobe
• Experience working with or for people with disabilities preferred
• Ability to accurately type at 60 words per minute
• Strong research skills
• Strong communications skills
• Strong organizational skills
• Ability to work with diverse groups of individuals
• Multilingual skills preferred
• Must work and reside in New York State

Nice-to-haves

• Experience working with or for people with disabilities preferred
• Multilingual skills preferred

Benefits

• Employer-paid premiums for health insurance
• Employer-paid premiums for dental insurance
• Employer-paid premiums for vision insurance
• Employer-paid premiums for life insurance
• Employer-paid premiums for disability insurance
• Generous paid time off benefits
• Eligibility for SEP IRA and 403 (b) retirement plans
• Participation in employee affinity groups such as Mental Health Resource Group and BIPOC Employee Affinity Group