Executive Assistant

Hearst Media Services - Albuquerque, NM

Full-time - Mid Level

Albuquerque, NM

11-50 employees

Publishing Industries

About the position

The Executive Assistant at KOAT-TV, a Hearst Television owned ABC affiliate in Albuquerque, NM, plays a vital role in supporting the President/General Manager by managing confidential assignments, coordinating departmental operations, and facilitating communication between the management and various stakeholders. This position requires a high level of professionalism, organizational skills, and the ability to handle sensitive information while maintaining credibility and trust with senior management and staff.

Responsibilities

• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations.
• Maintains Outlook Calendar and coordinates meetings for the administrative office.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate.
• Addresses viewer concerns and problem-solves when needed.
• Works with corporate HR team to generate employee contracts.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Learns various systems to pull daily, weekly, and monthly reports.
• Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
• Maintains current list of contacts and historical confidential business files (hard copy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Completes projects and a variety of special assignments by establishing objectives, determining priorities, managing time, and monitoring progress.
• Coordinates all station meetings for equipment needs, staff notification, and setup.

Requirements

• At least three years of experience providing support to C-level executive or senior officers or equivalent combination of related education and experience including military experience.
• Excellent interpersonal and communication skills.
• Strong grammar and writing skills.
• Proficient with software applications such as Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential and sensitive issues professionally.
• Demonstrated accuracy and attention to detail.
• Organizational aptitude and expertise.
• Ability to multi-task and adapt to changing work requirements.
• High degree of professional integrity and strong client service orientation.

Nice-to-haves

• Experience in the broadcasting industry.
• Familiarity with FCC regulations and public file requirements.

Benefits

• Paid parental leave
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching