Executive Assistant

Catalant - Remote, OR

Full-time - Entry Level

Remote - Remote, OR

About the position

The Executive Assistant will provide comprehensive administrative support to the executive team at Catalant, specifically the Chief Commercial Officer (CCO) and Chief Executive Officer (CEO). This role is crucial for managing schedules, coordinating meetings, and ensuring effective communication between executives and stakeholders. The ideal candidate will thrive in a fast-paced environment, demonstrating professionalism, confidentiality, and exceptional organizational skills.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize meeting agendas, materials, and minutes; follow up on action items.
• Serve as a liaison between executives and internal/external stakeholders.
• Draft, review, and edit correspondence, reports, and presentations.
• Maintain and update filing systems, databases, and records.
• Coordinate special projects and events as needed.
• Handle confidential information with discretion.

Requirements

• Bachelor's degree or equivalent experience preferred.
• 3+ years of experience in an Executive Assistant or similar role.
• Proficient in GSuite, Microsoft Office Suite, travel booking systems and other office software.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and integrity.
• Strong problem-solving skills and attention to detail.

Benefits

• Flexible paid time off
• 13 company holidays + an All Company wellness day off each quarter
• Twelve weeks of paid parental leave regardless of how you choose to grow your family
• Generous health insurance coverage as well as optional vision and dental
• 401k to save for retirement
• Pre-tax commuter and flexible spending accounts
• A lifestyle spending account to be used towards cell phone, internet, commuting, and learning & development
• Wellness stipend for your mental, emotional, or physical wellbeing needs and support
• Work from Home stipend