Executive Assistant

The Scientific Consulting Group - Gaithersburg, MD

Full-time - Entry Level

Gaithersburg, MD

Personal and Laundry Services

About the position

The Executive Assistant position at the NIH Office of Data Science Strategy (ODSS) involves providing comprehensive administrative support to senior executive staff in a fast-paced consulting environment. The role is crucial for managing schedules, coordinating meetings, and ensuring effective communication within the team, all while adhering to federal guidelines and procedures.

Responsibilities

• Manage senior executive staff schedules, keeping them informed of changes in a fast-paced environment with competing priorities.
• Coordinate and compile all meeting materials and ensure timely attendance of staff at meetings.
• Work with staff on proofreading, recommending, interpreting, and implementing internal administrative policies and procedures.
• Coordinate the preparation of travel requests and process requests for travel.
• Provide administrative, procedural, and informational resource support to staff.
• Serve as a resource for staff regarding established operational or administrative policy, keeping abreast of new guidance and policies.
• Develop, maintain, and update documentation, administrative databases, and spreadsheets for travel actions.
• Maintain databases for tracking, analyzing, and reporting of travel activities.
• Maintain contacts database and update shared calendars for multiple staff members.

Requirements

• Proven experience as an executive assistant or in other administrative roles.
• Strong organizational skills and ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Familiarity with federal guidelines and procedures related to travel and administrative tasks.

Nice-to-haves

• Experience in a consulting firm or similar environment.
• Knowledge of data science or related fields.
• Ability to work collaboratively in a team-oriented environment.

Benefits

• Health insurance coverage
• Paid holidays
• Flexible scheduling
• Professional development opportunities