Executive Assistant

Univision Communications • Los Angeles, CA

386d • $70,000 - $85,000

About The Position

Televisa Univision is looking for an experienced Executive Assistant responsible for providing confidential, high-level support to multiple executives within our dynamic and growing media organization. The Executive Assistant will complete a broad variety of administrative tasks and provide executive support in a one-on-one working relationship, with a willingness to support other executives, as needed. This individual must be proactive, resourceful and enjoy working in a fast-paced, results-driven environment. The ideal candidate will take immense pride in their work, have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. The Executive Assistant must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion while always maintaining a professional, friendly, and collaborative demeanor.

Requirements

• Minimum 5+ years' experience as an Executive Administrative Assistant at C-suite level
• Experience managing and effectively working with others to prioritize busy calendars across C-suite attendees
• Experience preparing with complex travel arrangements that often change quickly
• Spanish & English fluency - excellent verbal and written communication skills in both languages
• Proven organizational skills with excellent attention to detail, an eye for consistent accuracy
• Excellent telephone skills and etiquette
• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe, Social / digital platforms.

Nice To Haves

• Bachelor's degree
• Proactivity and openness to working in a fast-paced environment with attention to detail and 'can-do' attitude
• Media/Entertainment industry experience is a plus
• Ability to maintain confidential and sensitive information
• Ability to manage multiple priorities concurrently
• Ability to prioritize work and meet deadlines
• Ability to work under pressure with frequent interruptions
• Self-motivated and ability to work with minimum supervision
• Thorough and exhibit an ability to see projects/tasks through to completion

Responsibilities

• Manage the executives' day, learning to anticipate requests and information needed to ensure that they are prepared, and the days operate smoothly and efficiently with minimum surprises
• Maintain an extremely active calendar of appointments, extensive and at times complex travel arrangements and detailed itineraries for travel, meetings, agendas, and compiling documents for travel related meetings
• Manage multiple competing priorities daily and execute within set guidelines, take initiative to assist as issues arise and find/propose solutions to problems as they arise
• Receive and screen communications including telephone calls and use independent judgment to discern issues that require priority attention
• Research, extract and compile data for the executive and team for routine and special projects
• Respond to requests for information from external and internal sources in a timely and accurate manner
• Coordinate calendars for team meetings and events, meeting locations, meals and activities, as needed
• Organize and maintain filing system and order office supplies
• Compose and prepare correspondence (presentations, memos, emails) on request, as may be needed
• Maintain discretion regarding confidential information that passes through the office of the executives
• Leverage technology to achieve greater efficiency in supporting the Executives
• Availability to connect and communicate outside traditional work hours, may be needed

Benefits

• PTO
• tuition reimbursement
• wellness and employee support programs
• 401K
• life and other insurance plans
• comprehensive and competitive health benefits package featuring medical, dental and vision coverage options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Broadcasting and Content Providers
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees