About the position
Televisa Univision is looking for an experienced Executive Assistant responsible for providing confidential, high-level support to multiple executives within our dynamic and growing media organization. The Executive Assistant will complete a broad variety of administrative tasks and provide executive support in a one-on-one working relationship, with a willingness to support other executives, as needed. This individual must be proactive, resourceful and enjoy working in a fast-paced, results-driven environment. The ideal candidate will take immense pride in their work, have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. The Executive Assistant must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion while always maintaining a professional, friendly, and collaborative demeanor.
Responsibilities
- Manage the executives' day, learning to anticipate requests and information needed to ensure that they are prepared, and the days operate smoothly and efficiently with minimum surprises
- Maintain an extremely active calendar of appointments, extensive and at times complex travel arrangements and detailed itineraries for travel, meetings, agendas, and compiling documents for travel related meetings
- Manage multiple competing priorities daily and execute within set guidelines, take initiative to assist as issues arise and find/propose solutions to problems as they arise
- Receive and screen communications including telephone calls and use independent judgment to discern issues that require priority attention
- Research, extract and compile data for the executive and team for routine and special projects
- Respond to requests for information from external and internal sources in a timely and accurate manner
- Coordinate calendars for team meetings and events, meeting locations, meals and activities, as needed
- Organize and maintain filing system and order office supplies
- Compose and prepare correspondence (presentations, memos, emails) on request, as may be needed
- Maintain discretion regarding confidential information that passes through the office of the executives
- Leverage technology to achieve greater efficiency in supporting the Executives
- Availability to connect and communicate outside traditional work hours, may be needed
Requirements
- Minimum 5+ years' experience as an Executive Administrative Assistant at C-suite level
- Experience managing and effectively working with others to prioritize busy calendars across C-suite attendees
- Experience preparing with complex travel arrangements that often change quickly
- Spanish & English fluency - excellent verbal and written communication skills in both languages
- Proven organizational skills with excellent attention to detail, an eye for consistent accuracy
- Excellent telephone skills and etiquette
- Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe, Social / digital platforms.
Nice-to-haves
- Bachelor's degree
- Proactivity and openness to working in a fast-paced environment with attention to detail and 'can-do' attitude
- Media/Entertainment industry experience is a plus
- Ability to maintain confidential and sensitive information
- Ability to manage multiple priorities concurrently
- Ability to prioritize work and meet deadlines
- Ability to work under pressure with frequent interruptions
- Self-motivated and ability to work with minimum supervision
- Thorough and exhibit an ability to see projects/tasks through to completion
Benefits
- PTO
- tuition reimbursement
- wellness and employee support programs
- 401K
- life and other insurance plans
- comprehensive and competitive health benefits package featuring medical, dental and vision coverage options
