Univision Communicationsposted 2 months ago
$70,000 - $85,000/Yr
Full-time - Entry Level
Los Angeles, CA
Broadcasting and Content Providers

About the position

Televisa Univision is looking for an experienced Executive Assistant responsible for providing confidential, high-level support to multiple executives within our dynamic and growing media organization. The Executive Assistant will complete a broad variety of administrative tasks and provide executive support in a one-on-one working relationship, with a willingness to support other executives, as needed. This individual must be proactive, resourceful and enjoy working in a fast-paced, results-driven environment. The ideal candidate will take immense pride in their work, have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. The Executive Assistant must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion while always maintaining a professional, friendly, and collaborative demeanor.

Responsibilities

  • Manage the executives' day, learning to anticipate requests and information needed to ensure that they are prepared, and the days operate smoothly and efficiently with minimum surprises
  • Maintain an extremely active calendar of appointments, extensive and at times complex travel arrangements and detailed itineraries for travel, meetings, agendas, and compiling documents for travel related meetings
  • Manage multiple competing priorities daily and execute within set guidelines, take initiative to assist as issues arise and find/propose solutions to problems as they arise
  • Receive and screen communications including telephone calls and use independent judgment to discern issues that require priority attention
  • Research, extract and compile data for the executive and team for routine and special projects
  • Respond to requests for information from external and internal sources in a timely and accurate manner
  • Coordinate calendars for team meetings and events, meeting locations, meals and activities, as needed
  • Organize and maintain filing system and order office supplies
  • Compose and prepare correspondence (presentations, memos, emails) on request, as may be needed
  • Maintain discretion regarding confidential information that passes through the office of the executives
  • Leverage technology to achieve greater efficiency in supporting the Executives
  • Availability to connect and communicate outside traditional work hours, may be needed

Requirements

  • Minimum 5+ years' experience as an Executive Administrative Assistant at C-suite level
  • Experience managing and effectively working with others to prioritize busy calendars across C-suite attendees
  • Experience preparing with complex travel arrangements that often change quickly
  • Spanish & English fluency - excellent verbal and written communication skills in both languages
  • Proven organizational skills with excellent attention to detail, an eye for consistent accuracy
  • Excellent telephone skills and etiquette
  • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe, Social / digital platforms.

Nice-to-haves

  • Bachelor's degree
  • Proactivity and openness to working in a fast-paced environment with attention to detail and 'can-do' attitude
  • Media/Entertainment industry experience is a plus
  • Ability to maintain confidential and sensitive information
  • Ability to manage multiple priorities concurrently
  • Ability to prioritize work and meet deadlines
  • Ability to work under pressure with frequent interruptions
  • Self-motivated and ability to work with minimum supervision
  • Thorough and exhibit an ability to see projects/tasks through to completion

Benefits

  • PTO
  • tuition reimbursement
  • wellness and employee support programs
  • 401K
  • life and other insurance plans
  • comprehensive and competitive health benefits package featuring medical, dental and vision coverage options
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service