Executive Assistant

About the position

City Wide Facility Solutions Cincinnati & Dayton is looking for a highly organized and trusted Executive Assistant to provide top-level administrative support to our President & CEO. This role is critical in managing communication, scheduling, and operations across our Cincinnati and Dayton locations. If you thrive in a fast-paced, high-performance environment and enjoy balancing multiple priorities with discretion and professionalism, we’d love to hear from you!

Responsibilities

• Manage the President’s calendar, meetings, and priorities to ensure seamless daily operations.
• Serve as a liaison between the President and Directors/Managers.
• Prepare, review, and edit correspondence, reports, and key documents.
• Actively engage on LinkedIn to build and maintain business relationships.
• Support insurance audits, quality control reports, and administrative functions.
• Assist with office management tasks, including supply ordering and visitor coordination.
• Maintain a high level of confidentiality in all professional and personal matters.
• Act as a bridge between IT support and office users for tech-related needs.
• Take notes and record minutes for important meetings.

Requirements

• Strong organizational, communication, and problem-solving skills.
• Ability to multi-task, prioritize, and meet tight deadlines.
• Proficiency in Microsoft Office Suite and business correspondence.
• Detail-oriented with a high level of accuracy and confidentiality.
• Proactive and solutions-focused mindset.
• Associate's degree or equivalent experience (Bachelor's degree preferred).
• 2-4 years of executive support experience in a high-performing environment.
• Ability to travel locally.
• Prior experience preparing reports, business presentations, and data entry.
• Excellent organizational skills.
• Ability to work with highly confidential information and work independently.

Benefits

• Medical/Dental/Vision offered after 30 days.
• 3 weeks of paid PTO.
• 6 paid holidays.
• 2 paid floating holidays.
• Simple IRA with company match.
• Long & Short term disability offered at no cost to the employee along with Life and AD&D.
• Mileage reimbursement at $0.625/per mile (capped at $450/month).