Executive Assistant

$37,440 - $47,840/Yr

Four And Twenty - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

Construction of Buildings

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team at Four Twenty LLC, a cannabis cultivation and distribution company. This role is essential in ensuring the smooth operation of daily activities and requires a blend of administrative skills, project coordination, and effective communication. The ideal candidate will manage multiple tasks, maintain confidentiality, and demonstrate a high level of professionalism while working alongside the CEO and supporting various departmental efforts.

Responsibilities

• Daily administrative work including checking emails, scheduling meetings, and reporting to the CEO.
• Manage executives' calendar and correspondence, organizing meetings including scheduling, sending reminders, creating agendas, taking meeting notes, and providing documents/recaps to the Executive.
• Answer and respond to phone calls and emails, communicating messages and information to the Executive.
• Schedule and prepare/gather/organize materials for events.
• Perform assorted clerical duties, including filing documents and keeping track of expenses.
• Create weekly reports and support processes of each department including sales, cultivation teams, accounting, marketing, etc.
• Work across the company and multiple business verticals to roll out new initiatives and partnerships.
• Support related administrative and department needs.
• Maintain organized filing systems for documents and correspondence, both physical and digital.
• Utilize Google Suite for document creation, data management, and communication.
• Manage front desk operations, including greeting visitors and handling incoming calls.
• Prepare and proofread documents to ensure accuracy and professionalism.
• Utilize DocuSign for electronic signatures on important documents.
• Assist in office management tasks to maintain an efficient work environment.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Google Suite (Docs, Sheets, Calendar) is essential.
• Familiarity with DocuSign or similar electronic signature platforms is preferred.
• Excellent typing skills with attention to detail for proofreading documents.
• Experience in project coordination is a plus.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong interpersonal skills with a customer-focused attitude.

Nice-to-haves

• Basic understanding of the cannabis industry.

Benefits

• Health insurance
• Employee discount