Executive Assistant

$37,440 - $47,840/Yr

Four And Twenty - Los Angeles, CA

posted 13 days ago

Full-time - Mid Level
Los Angeles, CA
Construction of Buildings

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team at Four Twenty LLC, a cannabis cultivation and distribution company. This role is essential in ensuring the smooth operation of daily activities and requires a blend of administrative skills, project coordination, and effective communication. The ideal candidate will manage multiple tasks, maintain confidentiality, and demonstrate a high level of professionalism while working alongside the CEO and supporting various departmental efforts.

Responsibilities

  • Daily administrative work including checking emails, scheduling meetings, and reporting to the CEO.
  • Manage executives' calendar and correspondence, organizing meetings including scheduling, sending reminders, creating agendas, taking meeting notes, and providing documents/recaps to the Executive.
  • Answer and respond to phone calls and emails, communicating messages and information to the Executive.
  • Schedule and prepare/gather/organize materials for events.
  • Perform assorted clerical duties, including filing documents and keeping track of expenses.
  • Create weekly reports and support processes of each department including sales, cultivation teams, accounting, marketing, etc.
  • Work across the company and multiple business verticals to roll out new initiatives and partnerships.
  • Support related administrative and department needs.
  • Maintain organized filing systems for documents and correspondence, both physical and digital.
  • Utilize Google Suite for document creation, data management, and communication.
  • Manage front desk operations, including greeting visitors and handling incoming calls.
  • Prepare and proofread documents to ensure accuracy and professionalism.
  • Utilize DocuSign for electronic signatures on important documents.
  • Assist in office management tasks to maintain an efficient work environment.

Requirements

  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Proficiency in Google Suite (Docs, Sheets, Calendar) is essential.
  • Familiarity with DocuSign or similar electronic signature platforms is preferred.
  • Excellent typing skills with attention to detail for proofreading documents.
  • Experience in project coordination is a plus.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Strong interpersonal skills with a customer-focused attitude.

Nice-to-haves

  • Basic understanding of the cannabis industry.

Benefits

  • Health insurance
  • Employee discount
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