Executive Assistant

$51,000 - $58,000/Yr

Asian American Organizing Project - Saint Paul, MN

Full-time - Mid Level

Saint Paul, MN

About the position

The Executive Assistant at the Asian American Organizing Project (AAOP) plays a crucial role in providing comprehensive administrative support to the organization's leadership team. This position is essential for ensuring smooth and efficient operations within the organization, focusing on managing schedules, coordinating meetings, handling correspondence, and assisting with project management. The ideal candidate is organized, detail-oriented, and possesses strong communication skills, with a commitment to supporting the mission of AAOP.

Responsibilities

• Coordinate and manage the leadership team's schedules, including setting appointments and organizing meetings.
• Prepare agendas, schedule, and arrange logistics for internal and external meetings.
• Draft and manage correspondence on behalf of the leadership team, including emails, letters, and memos.
• Coordinate office operations, including managing office supplies and vendor relationships.
• Assist in the preparation of organizational reports by gathering and organizing data.
• Support leadership and team with tracking progress on various projects, including monitoring deadlines.
• Maintain the organization's filing systems, ensuring that records are accurate and accessible.
• Act as a point of contact for both internal staff and external stakeholders.

Requirements

• High school diploma or GED.
• Experience in project management.
• Proficiency in Microsoft Office and Microsoft Outlook Calendar.
• Strong communication and negotiation skills.
• Ability to manage multiple tasks and timelines effectively.

Nice-to-haves

• Experience in a non-profit environment.
• Strong emotional intelligence and interpersonal skills.

Benefits

• Health savings account
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• Professional development assistance
• Life insurance
• Retirement plan