Executive Assistant

$50,000 - $120,000/Yr

Angel Media Company - New York, NY

Full-time - Entry Level

New York, NY

Professional, Scientific, and Technical Services

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to multitask in a fast-paced environment. This role involves coordinating projects and managing timelines for the executive team, maintaining and organizing Outlook calendars, scheduling meetings and appointments, and transcribing meeting notes. The Executive Assistant will also prepare documents using DocuSign, perform clerical tasks such as typing, filing, and data entry, and assist with travel arrangements and accommodations. Additionally, the role includes managing incoming calls, emails, and correspondence, utilizing Google Suite for document creation and collaboration, and providing personal assistant support to executives as needed. The Executive Assistant will also assist with office organization and maintenance, and handle calendar management for executives.

Responsibilities

• Coordinate projects and manage timelines for the executive team
• Maintain and organize Outlook calendars, schedule meetings, and appointments
• Transcribe meeting notes and prepare documents using DocuSign
• Perform clerical tasks such as typing, filing, and data entry
• Assist with travel arrangements and accommodations
• Manage incoming calls, emails, and correspondence
• Utilize Google Suite for document creation and collaboration
• Provide personal assistant support to executives as needed
• Assist with office organization and maintenance
• Handle calendar management for executives

Requirements

• Proven experience as an Executive Assistant or similar role
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to maintain confidentiality and exercise discretion
• Knowledge of office management systems and procedures
• Bachelor's degree in Business Administration or related field preferred

Nice-to-haves

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)
• Ability to commute to New York, NY 10005 (Preferred)
• Ability to relocate to New York, NY 10005 before starting work (Required)