Executive Assistant

Beverage Manufacturing Company - Bradenton, FL

Full-time - Mid Level

Remote - Bradenton, FL

1,001-5,000 employees

About the position

The Executive Assistant at Tropicana Brands Group plays a crucial role in supporting the Chief Supply Chain Officer (CSCO) and the leadership team. This position is designed to enhance the efficiency and productivity of the supply chain organization by managing complex schedules, coordinating travel, and handling confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment, ensuring that the executive team can focus on strategic initiatives.

Responsibilities

• Manage a high volume of complex schedules for the CSCO, acting as a gatekeeper of their time.
• Coordinate domestic and international travel, balancing the needs of the executive with conflicting priorities.
• Collaborate with other Executive Assistants to ensure clear communication and alignment within the leadership team.
• Handle sensitive information with discretion and maintain confidentiality around executive activities.
• Assist with tracking project timelines, updating action plans, and coordinating key project meetings.
• Prepare and reconcile expense reports and manage purchase requisitions, assisting with budget monitoring.
• Produce polished presentations and documents, organizing large meetings or events across multiple locations.
• Set up video conferencing and manage office supply orders, ensuring smooth day-to-day operations.
• Screen and manage phone calls and emails, prioritizing urgent matters for action.
• Anticipate the executive's needs and take initiative to resolve issues before they escalate.

Requirements

• Minimum 5 years of experience as an Executive Assistant supporting senior leadership.
• High school diploma or GED required; Bachelor's degree preferred.
• Permanent, unrestricted U.S. work authorization (citizen, green card, or unrestricted EAD) is required.
• Exceptional attention to detail and strong written and verbal communication skills.
• Excellent problem-solving skills and a strong work ethic; must be a self-starter capable of managing multiple projects.
• Strong interpersonal skills and the ability to collaborate effectively at all levels.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.

Nice-to-haves

• Experience in project management or coordination.
• Familiarity with supply chain processes or logistics.

Benefits

• 401(k) plan with employer matching contributions.
• Dental insurance.
• Disability insurance.
• Health insurance.
• Vision insurance.