Executive Assistant

$60,000 - $70,000/Yr

City of Philadelphia - Philadelphia, PA

Part-time - Entry Level

Philadelphia, PA

10,001+ employees

Executive, Legislative, and Other General Government Support

About the position

The Executive Assistant will provide high-level direct support to Councilmember Dr. Nina Ahmad, helping to achieve her goals of creating a more equitable and responsive government in Philadelphia. This role requires discretion and independent judgment while managing sensitive administrative tasks and collaborating with various stakeholders to improve the lives of residents.

Responsibilities

• Scheduling and managing the Councilmember's calendar, ensuring coordination and organization.
• Delegating staffing responsibilities and providing logistics for meetings and events.
• Representing the Councilmember at various meetings and engagements.
• Tracking timecards of all staff members and being versed on HR policies and procedures.
• Tracking ethics-related documentation, including receipts and donations.
• Responding to mail and composing correspondence and letters.
• Organizing and updating resource pamphlets and office supplies.
• Coordinating the distribution of citations with the Legislative Assistant.
• Updating the visitor log and tracking contacts with individuals who contact the office.
• Completing letters of support for grant applications.
• Filling the Councilmember's car with gas and supporting constituent services.
• Supervising interns and part-time employees.

Requirements

• Bachelor's degree.
• Two to four years of related work experience.
• Possession of a valid Pennsylvania Driver's License.

Nice-to-haves

• Experience in organizational skills.
• Strong skills in reporting, scheduling, organization, time management, and travel logistics.
• Cultural competency and adaptability to a political environment.

Benefits

• Health insurance
• Loan forgiveness
• Paid holidays
• Paid parental leave
• Wellness program