EXECUTIVE ASSISTANT

$66,560 - $74,880/Yr

FLIK Hospitality Group - New York, NY

Full-time - Mid Level

New York, NY

Food Services and Drinking Places

About the position

The Executive Assistant position at Flik Hospitality Group involves providing high-level administrative support within an asset management environment. This role is crucial during a transitional period and parental leave, requiring flexibility and adaptability to manage increased responsibilities, including travel arrangements, calendar management, and various ad hoc projects. The position aims for a permanent hire based on performance and team-oriented attitude.

Responsibilities

• Assemble meeting materials and prepare marketing presentations and reports for clients and prospects.
• Coordinate refreshments, guest registration, and greeting of guests for in-office meetings.
• Manage CRM database to ensure investor and prospect meetings are captured in DealCloud.
• Complete expense reports via Concur and manage compliance presentation approval process via AdMaster.
• Coordinate domestic and international travel, including scheduling flights and making reservations.
• Manage executives' calendars, ensuring appointments and travel arrangements are organized and timely.
• Provide general administrative assistance to other support team members as needed.
• Assist with ad hoc projects as assigned.

Requirements

• Minimum of 5 years of administrative support experience, preferably supporting C-Suite executives.
• Strong Microsoft Office skills, including Outlook, Excel, Word, and PowerPoint.
• Experience with Concur and CRM systems (DealCloud); ability to learn software systems quickly.
• Confidence and a can-do attitude with an initiative-taking mindset.
• Ability to maintain confidentiality of sensitive information.
• Resourcefulness and ability to anticipate events.

Nice-to-haves

• Experience in the hospitality industry.
• Familiarity with asset management environments.

Benefits

• Commuter assistance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Holiday time off
• Health and wellness programs
• Pet insurance